Run your Payroll 10X Faster with ElevateHR Africa

Are you tired of the headaches associated with manual payroll processing? From spending hours on tedious calculations to navigating complex tax regulations, managing payroll can be a daunting task for businesses. Fortunately, there's a solution: ElevateHR's payroll software. Now let’s talk about the challenges of manual payroll processing in Kenya and how ElevateHR's payroll software can help businesses overcome them.

The Problem: Manual Payroll Processing

Manual payroll processing comes with its fair share of challenges:

1. Time wastage: Traditional payroll processing involves manual calculations and data entry, consuming valuable time that could be better spent on strategic tasks.

2. Increased risk of errors: Manual processes are prone to errors, leading to discrepancies in paychecks and tax calculations.

3. Compliance issues: Staying compliant with Kenya's ever-changing tax regulations can be a challenge for businesses, especially when handling payroll manually.

4. Security concerns: Manual payroll processes require the handling of sensitive employee data, raising concerns about data security and privacy.

The Solution: ElevateHR Payroll Software for Efficiency

ElevateHR's payroll software offers a comprehensive solution to these challenges:

1. Faster processing times: With ElevateHR's payroll software, businesses can experience a 10x increase in processing speed, saving valuable time and resources.

2. Improved accuracy: Automated calculations and data entry reduce the risk of errors, ensuring accurate paychecks and tax calculations.

3. Streamlined tax filing: ElevateHR's software simplifies tax compliance and filings, helping businesses stay compliant with Kenya's tax regulations.

4. Employee self-service: Empower your employees with easy access to paystubs and tax information, reducing administrative burden and fostering transparency.

5. Enhanced security: ElevateHR's payroll software prioritizes data security, with robust security features to protect sensitive employee information.

Targeting Kenyan Businesses

ElevateHR's payroll software is specifically designed to meet the unique needs of Kenyan businesses:

1. Localized features: ElevateHR's software offers features tailored to Kenya's payroll regulations, ensuring compliance and efficiency.

2. Integrations: Seamless integrations with local tax authorities and popular accounting software used in Kenya streamline payroll processes and enhance accuracy.

ElevateHR's payroll software offers a solution to the challenges of manual payroll processing in Kenya. With its promise of faster processing, improved accuracy, and compliance management, businesses can streamline their payroll processes and focus on growth. Ready to elevate your payroll process? Sign up for a free trial or demo of ElevateHR's payroll software today!

Learn more about ElevateHR's payroll software and sign up for a free trial or demo today! 

Frequently Asked Questions about Payroll Softwares

How do I do payroll in Kenya?

To get started, you will need to source a payroll software that is up to date with tax laws. ElevateHR is an excellent choice for businesses in Kenya. You can also use ElevateHR Payroll Outsourcing service.

If not outsourcing; using the ElevateHR payroll system, prepare all your employee details and check employee records to ensure they are correct, up-to-date and accurate. Take note of the payroll data check for allowances, deductions, and hours worked.

Choose a payroll schedule—there are different schedules a business can choose for running their payrolls, including daily, weekly, semi-weekly, and monthly.

Indicate the payment method for each employee, either cash or bank transfer. Employees can also receive payments via mobile money if the employer has an M-Pesa account set up at their bank.

Employees should receive payslips at the end of each pay period so they can keep track of all income earned and all other deductions.

What are the payroll mistakes that can happen when you do payroll manually?

The most common payroll risks are:

• Not understanding or keeping up with the latest tax regulations and requirements
• Not handling employee deductions correctly
• Not allocating employee allowances and benefits correctly
• Not maintaining employee records and files correctly

3. How do I set up payroll for my small business in Kenya?

To set up payroll for your small business in Kenya, you need to:

• Have a registered business, either as a Sole Proprietor, Partnership or Company with the Registrar of companies
• Register as a taxpayer with the Kenya Revenue Authority (KRA)
• Employers are required to remit Pay As You Earn (PAYE) tax with Kenya Revenue Authority (KRA) by the 9th of the following month.
• The PAYE goes in hand with Affordable Housing Levy (AHL) and NatNITA.
• Employers are mandated to be registered and ensure monthly remittances of Kes 50 for each employee to the NITA and filed through the iTax.
• Make sure your Business License is issued by the local council authorities in the County in which you are operating.
• As an employer, you must register with the National Social Security Fund (NSSF) to pay into your employees’ retirement fund.
• Both employees and employers contribute equivalent amounts to NSSF based on the set rates. This obligation is completed on a monthly basis.
• As an employer, you must register with the National Health Insurance Fund - NHIF and deductions to be submitted to the NHIF on a monthly basis.
• In Kenya, employers must obtain and maintain an insurance policy with an insurer approved by the government in respect of any liability they may incur under the Work Injury Benefits Act to their employees.
• Acquire an affordable payroll system such as ElevateHR to automate your payroll.